1. Initial Retainer / Deposit: 

- When Hired: Upon engagement, a non-refundable initial retainer or deposit is required. This ensures commitment from both parties and secures the start of the project.

- Amount: Typically a percentage of the total project cost, agreed upon during contract negotiation.

- Due Date: Immediately upon signing the contract.

2. Partial or Midterm Payments: 

- Milestone-Based Payments: Payments are divided into milestones, each representing a significant phase of the project.

- Example Milestones: Project initiation, mid-project review, and near-completion stage.

- Midterm Reporting: Detailed progress reports are provided at each milestone to ensure transparency and client satisfaction.

- Due Date: Payments are due upon the satisfactory completion of each milestone, as outlined in the project timeline.

3. Expense Reimbursements: 

- Applicable Expenses: Any additional costs incurred during the project, such as travel, materials, or third-party services.

- Reporting: Detailed expense reports with receipts will be submitted for approval.

- Reimbursement Timeline: Expenses are reimbursed monthly or as agreed, upon submission of the expense report.

4. Final Payment: 

- Upon Completion: The remaining balance of the project cost is due upon the successful completion and delivery of the project.

- Final Review: A final review meeting is conducted to ensure all deliverables meet the client’s expectations and project specifications.

- Due Date: Within 14 days of project completion and client approval.

5. Additional Services: 

- Scope Changes: Any services requested beyond the original scope will be billed separately.

- Rate: Additional services are charged at a pre-agreed hourly or fixed rate.

- Invoicing: Separate invoices will be issued for these services, with payment due upon receipt.

Payment Methods: 

- Accepted Forms: Payments can be made via bank transfer, credit/debit card, or other mutually agreed methods.

- Invoices: Detailed invoices will be issued for each payment, outlining the services provided and the amounts due.

Late Payments: 

- Policy: A late fee may be applied to payments not received within the agreed timeframe.

- Interest Rate: Typically a small percentage of the outstanding amount, calculated monthly.

Communication: 

- Updates: Regular updates and reminders will be sent regarding upcoming payments and deadlines to ensure clarity and avoid any misunderstandings. By adhering to this structured payment process, we aim to provide clarity, ensure timely payments, and foster a successful working relationship.